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Click Here to see video of VIDEO OF City Council Meeting when Greenway Construction was approved.  Discussion begins at 17:02.

April 24, 2023 City Council Mtg. APPROVAL OF BUILD GRANT

Clippings from contract: (Entire Contract is available in City Council Agenda Packet located HERE)

City of Greenville,North Carolina Meeting Date: 04/24/2023
Title of Item: Contract award for BUILD 5th Street Reconstruction and Streetscape Project,
Contract award for BUILD Greenways Project, and Contract award for BUILD
Task Order #4 for Construction Engineering Inspection/Materials Testing
Services
Explanation: In November 2019, the City of Greenville was awarded a federal BUILD Grant
by the United States Department of Transportation (USDOT). This grant was
awarded to provide funding for seven project components that will connect
residents, employees, students, and visitors to West Greenville, the Medical
District, East Carolina University, and downtown. Staff worked diligently with
USDOT to draft and finalize the grant agreement, and secured the final, executed
agreement from USDOT on September 13, 2022.
The BUILD 5th Street Reconstruction and Streetscape Project was advertised for
bids on October 26, 2022, with the bid opening scheduled for December 14,
2022. Only one bid was received. In accordance with state statute, the project
was re-advertised with a new bid opening date of January 10, 2023. Again, one
bid was received, with Trader Construction Company submitting the lowest
responsible, responsive bid in the amount of $25,214,598.28. This contract
provides for roadway reconstruction, intersection realignments through
construction of two roundabouts, striped and shared bicycle lanes, upgraded
decorative roadway and pedestrian lighting, and streetscape amenities. A bid
summary is attached (Attachment 1).
The BUILD Grant Greenways Project was advertised for bids on January 18,
2023, with the bid opening scheduled for February 15, 2023. Only two bids
were received. In accordance with state statute, the project was re-advertised
with a new bid opening date of February 23, 2023. Again, two bids were
received, but one was non-responsive. Trader Construction Company submitted
the lowest responsible, responsive bid in the amount of $6,594,631.66. This
contract provides for construction of a network of on-and-off-street greenway
and multi-use paths with select decorative pedestrian lighting. A bid summary is
attached (Attachment 2).
The City advertised for professional services for design, ROW, Construction
Engineering and Inspection/Construction Materials Testing Services (CEI/CMT),
and grant reporting on the BUILD Grant on April 21, 2020. This solicitation
included services for federally funded capital improvement projects associated
with the BUILD Grant. The design contract for BUILD has had four phases, or
task orders, as follows:
Item #4
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  1. Design
    Right-of-Way and Final Design Services
    3. Utility Relocation Coordination and Stakeout
    4. Construction Engineering Inspection/Materials Testing.
    Services provided under Task Order #4 include, but are not limited to, regular
    coordination with, and administrative oversight of, the selected contractors,
    review and approval of shop drawings, daily inspections/reporting of the
    contractors’ work, testing of construction materials to ensure compliance with
    plans and specifications, tracking pay quantities, dispute resolution, and utility
    coordination. Services will be provided over an approximately four year
    timeframe.
    The contract including the recommended scope of services for base fee and
    additional services is attached (Attachment 3). The work of this task order will
    begin immediately upon execution of the contract. Additional services under
    this task order may only be utilized upon written approval by the City.
    Fiscal Note: The proposed budget for these three contracts are as follows:
    1. 5th Street Reconstruction and Streetscape Project, including 20%
    contingency: $30,257,517.94;
    2. Greenways Project, including 12% contingency: $7,385,987.46;
    3. Task Order #4 for CEI/CMT: $3,979,984.89.
    Funding for the above contracts is provided as noted in Budget Amendment #8,
    Item E, as approved by City Council on April 13, 2023.
    Recommendation: City Council award the following contracts for BUILD, pending FHWA
    approval:
    1. The BUILD 5th Street Reconstruction and Streetscape Project to Trader
    Construction Company of New Bern, NC for the base bid plus
    contingency in the amount of $30,257,517.94.
    2. The Build Greenways Project to Trader Construction Company of New
    Bern, NC for the base bid plus contingency in the amount of
    $7,385,987.46
    3. The Professional services contract for Task Order #4 for CEI/CMT to
    Kimley-Horn and Associates in the amount of $3,979,984.89.

Exhibit A, Attachment 1
SCOPE OF SERVICES
CITY OF GREENVILLE
TASC BUILD GRANT PROJECTS- TASK ORDER #4
November 14th, 2022
Kimley-Horn and Associates, Inc. (“Kimley-Horn” or “Engineer”) is pleased to submit this
scope of services for engineering services for the TASC BUILD Grant Project – Task
Order 4. Our project understanding, scope of services, schedule, and fee are below.
Project Understanding
KHA understands that the City of Greenville (“City”) would like to secure professional
services for the TASC BUILD Grant Project. This Project will be performed in four
phases: Design, ROW Mapping / Acquisition and Bid Phase Services, Utility
Coordination Services, and Construction Phase Services. This scope is specifically for
professional services related to Task Order 4 – Construction Phase Services. The
BUILD Grant Project consists of seven (7) individual projects that are packaged into two
Bid Packages (Roadway and Greenway). The projects are shown in the overview map
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12/13/2022
2
above and are defined as follows:
· Greenway Bid Package
o Project A - South Tar River Greenway Phase 3B
§ Finalize design of EB-5539 along river to VA Health Care Center
§ ~1000-LF of a Multi-use path, (VA Health Care Center to West 5th
Street)
o Project B - Moye Boulevard Sidewalk Expansion
§ ~1200-LF of new multi-use path, (Farm Drive intersection with
Venture Tower Drive, north on Venture Tower Drive for 2 blocks,
east on Sennie Drive for one block, north on Stantonsburg Road
for one block ending at the Memorial drive intersection)
o Project F - Millennial Connector
§ ~1500-LF of new greenway (Dickinson Ave & Ficklen St to ECU
Millennial Campus South of W 10th Street)
o Project G - Town Common Connector
§ ~2000-LF of new greenway, (E 1st Street to E 5th Street)
· Roadway Bid Package
o Project C - West 5th Street Streetscape, Phase II
§ ~975-LF of roadway and streetscape improvements including a
roundabout, (Cadillac St to just west of Shepard St)
o Project D - West 5th Street Streetscape, Phases III
§ ~3050-LF of roadway and streetscape improvements including a
roundabout, (Just west of Shepard St to S Pitt St)
o Project E – West 5th Street Streetscape Phase IV
§ ~1600-LF of roadway and streetscape improvements, (S Pitt St to
Reade St)
The Engineer will perform all services in accordance with the latest editions of the:
· City of Greenville Manual of Standard Designs and Details
· NCDOT Standard Specifications for Roads and Structures
· GUC Water and Wastewater Design Manual
· NCDEQ Erosion and Sediment Control Planning and Design Manual
· MUTCD (Manual on Uniform Traffic Control Devices)
· Uniform Relocation Assistance and Real Property Acquisition Act, 49 CFR Part
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12/13/2022
3
24 as amended
· And any other applicable standards
TASK ORDER 4 – Construction Phase Services
TASK 1 – Project Administration
Kimley-Horn Team (Engineer) has developed Plans, Specification, Estimates and
Schedules for each Bid Package which will serve as the framework for Task Order 4 that
includes the essential elements needed to deliver the Build Grant project as set forth in
paragraph A1.03.B in the EJCDC Contract. Portions of the tasks set forth in Task Order
4 will occur during the contract time for Task Order 1 (Design Phase) and Task Order 2
(ROW Mapping / Acquisition and Bid Phase Services).
The Engineer understands the following are the anticipated construction schedules:
· Roadway Bid Package Schedule
o Utility Phase Part 1 (Cadillac to Davis): 242 calendar days (8 months:
November 2022 – June 2023)
o Utility Phase Part 2 (Davis to Pitt): 241 calendar days (8 months: July
2023 – February 2024)
o Construction Phase: 960 calendar days (32 months: April 2023 –
November 2025)
· Greenway Bid Package Schedule
o Construction Phase: 730 calendar days (24 months: May 2023 – May
2025)
The duration for Task Order 4 is anticipated to be 47 months (August 2022 – June
2026), which includes startup and project closeout.
The Engineer will administer the project in a manner so as to be responsive to the needs
of the City and assure the quality of the product. The following project administration
efforts will include the following items:
· Oversee the project team relative to adherence to budget, schedule, and
conformance to the project scope on a day-to-day basis.
· Provide a minimum of two project contacts for the City so that at any time
someone familiar with the project can be available to the City if questions,
comments, concerns, or other project needs arise.
· Maintain the quality control program throughout the life of the project.
· Update the existing construction schedule as dates change. Contractor will be
responsible for developing his own schedule.
· Meet with the City’s Project Team as appropriate based on scope via conference
call or be available to answer project related questions on a regular basis via
phone calls and email.
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4
· Prepare and submit via email a monthly progress report for each bid package to
update the project schedule, list milestones achieved, provide current status of
each major task, support and document schedule changes, update product costs
and justify any proposed changes to the schedule or budgets. Monthly progress
reports are due at the end of each month and will coincide with monthly project
invoicing.
· Utilize City’s OpCenter project management software to actively manage Grant
projects. OpCenter will host project data and allow the City to view updates and
submittals throughout project development and construction.
· Maintain a project cost accounting system throughout the life of the project and
prepare monthly project invoice.
· Prepare and submit Quarterly Reports to FHWA through the Recovery Act
Database System (RADS). The Engineer will need to request access to RADS
via the User Profile and Access Control System (UPACS). Once the Engineer
has access, this effort will include updating the project status, schedule, and
budget every quarter for each bid package until the project is closed. The project
status responses will need to provide enough detail in the online forms to justify
the whether the project is on schedule and within budget or explain why
deviations have occurred and how the project will get back on track. The
Engineer will coordinate with the City to complete the SF-425 For which includes
information on financial receipts and expenditures from the City. The Engineer
assumes up to twenty-six (26) quarterly reports (15 for the Roadway Bid
Package and 11 for the Greenway Bid Package) will be needed as a part of this
scope.
All project final deliverables will be certified (signed, sealed and dated) by a professional
engineer and/or surveyor registered in the state of North Carolina.
Project Administration is anticipated to occur on an ongoing basis throughout the
Construction Phase Services phase (Task Order 4) as set forth in paragraph A1.03.B in
the EJCDC Contract. If this time period changes, then a supplemental will be required

TASK ORDER 4 – Construction Phase Services
TASK 1 – Project Administration
Kimley-Horn Team (Engineer) has developed Plans, Specification, Estimates and
Schedules for each Bid Package which will serve as the framework for Task Order 4 that
includes the essential elements needed to deliver the Build Grant project as set forth in
paragraph A1.03.B in the EJCDC Contract. Portions of the tasks set forth in Task Order
4 will occur during the contract time for Task Order 1 (Design Phase) and Task Order 2
(ROW Mapping / Acquisition and Bid Phase Services).
The Engineer understands the following are the anticipated construction schedules:
· Roadway Bid Package Schedule
o Utility Phase Part 1 (Cadillac to Davis): 242 calendar days (8 months:
November 2022 – June 2023)
o Utility Phase Part 2 (Davis to Pitt): 241 calendar days (8 months: July
2023 – February 2024)
o Construction Phase: 960 calendar days (32 months: April 2023 –
November 2025)
· Greenway Bid Package Schedule
o Construction Phase: 730 calendar days (24 months: May 2023 – May
2025)
The duration for Task Order 4 is anticipated to be 47 months (August 2022 – June
2026), which includes startup and project closeout

Link to City Council Agenda Packet: https://d3n9y02raazwpg.cloudfront.net/greenville/e5454c5c-56c5-11ed-95a3-0050569183fa-970bf21f-f56b-416f-a6a9-70488f43e9f9-1681930024.pdf

Definitions

green-way.....nounˈgrēn-ˌwā : a corridor of undeveloped land preserved for recreational use or environmental protection.

The term greenway comes from the green in green belt and the way in parkway, implying a recreational or pedestrian use rather than a typical street corridor, as well as an emphasis on introducing or maintaining vegetation, in a location where such vegetation is otherwise lacking.
Greenways connect. They tie together people, parks, historic sites, and natural areas. They follow streams and rivers, ridgelines, abandoned rail lines, hedgerows, canals, and other transportation corridors. All are unique, created through local initiative and reflecting a consensus of community needs and concerns.
Trails and greenways are similar, but do have some major differences. Most people are familiar with trails, which can be used for hiking, walking, running and cycling through both rural and urban areas. Greenways, however, are corridors of open space that generally run through urban areas.
     Many different types of land and water resources can be incorporated into a greenway system. They fall into four broad categories: resource conservation areas, parks and open spaces, cultural and historic resources, and the corridors of land and water which connect these other elements together.
     A Neighborhood Greenway is a residential street that is designed to prioritize bicycling and walking. With low car volumes and low traffic speeds, local streets are more comfortable for people of all ages and abilities to bike or walk on than nearby busier streets.